THE YANA CLUB OF HILTON HEAD ISLAND INCORPORATED
Po Box 7691
Hilton Head SC 29938-3113
Contact Information
Organization DBA (Doing Business As)
Organization DBA
Address Po Box 7691
Hilton Head, SC 299383113
Telephone (843) 681-9262
E-mail yanahhi@gmail.com
Projected Annual Revenue $66,000.00 (2015)
Mission Statement
The mission of the YANA Club is to provide a safe, comfortable and substance-free facility for 12-Step recovery meetings and to encourage the growth and fellowship of the recovery community on Hilton Head Island. YANA, which stands for You Are Not Alone, is where the majority of 12-step meetings of Alcoholics and Narcotics Anonymous convene on Hilton Head. More than thirty-five meetings meet each week, which accounts for eighty percent of island meetings.
 
Since 1985, thousands have walked through the welcoming doors of the YANA Club and have discovered a way of life free from addictive substances through the recovery program outlined in the 12 steps of AA and NA. Several hundred recovering people come together weekly for meetings, recovery, celebrations, parties and holidays. It is the intent of YANA Club board to continue this meeting growth, so as to meet the needs of future recovering alcoholics, drug addicts and families in the area.
 
Alcohol and drug abuse is a major health problem that affects society on many different levels. It is estimated that approximately 10 percent of the population are alcoholics and/or addicts, which translates to 4000 island residents and hundreds of annual visitors. Therefore, it is crucial that the YANA Club maintain a secure, safe and wholesome environment  where 12-step recovery meetings can take place.
 
The YANA facility is an ideal spot for 12-step meeting. The building''s design, configuration, size, central location, parking and privacy make it a most desirable club facility. In fact, the YANA Club is the only sober clubhouse in southern Beaufort County - the next nearest facility is in the Town of Port Royal near Beaufort.
 
YANA is a 501c3 non profit organization managed by a nine-member, volunteer board of directors. The YANA Club is not affiliated with AA, NA  or any other 12-step group.  Nevertheless, YANA aims toward applying the spirit of those Traditions in its operational decisions. (See Twelve Traditions in section on Other Documents)
 
 
 

Leadership
CEO/Executive Director Rosemary Smith Staples
Board Chair Not Applicable
Board Chair Company Affiliation Shared Responsibility Board Chair and Executive Director
History and Background
Year of Incorporation 1986
Financial Summary
Revenue vs Expenses Bar Graph - All Years
Graph: Expense Breakdown Graph - All Years
Revenue vs Expenses Area Graph - All Years

Comparing revenue to expenses shows how the organizations finances fluctuate over time.

Source: IRS Form 990

 Breakdown
Net Gain/Loss:    in 
Note: When component data are not available, the graph displays the total Revenue and/or Expense values.
Statements
Mission
The mission of the YANA Club is to provide a safe, comfortable and substance-free facility for 12-Step recovery meetings and to encourage the growth and fellowship of the recovery community on Hilton Head Island. YANA, which stands for You Are Not Alone, is where the majority of 12-step meetings of Alcoholics and Narcotics Anonymous convene on Hilton Head. More than thirty-five meetings meet each week, which accounts for eighty percent of island meetings.
 
Since 1985, thousands have walked through the welcoming doors of the YANA Club and have discovered a way of life free from addictive substances through the recovery program outlined in the 12 steps of AA and NA. Several hundred recovering people come together weekly for meetings, recovery, celebrations, parties and holidays. It is the intent of YANA Club board to continue this meeting growth, so as to meet the needs of future recovering alcoholics, drug addicts and families in the area.
 
Alcohol and drug abuse is a major health problem that affects society on many different levels. It is estimated that approximately 10 percent of the population are alcoholics and/or addicts, which translates to 4000 island residents and hundreds of annual visitors. Therefore, it is crucial that the YANA Club maintain a secure, safe and wholesome environment  where 12-step recovery meetings can take place.
 
The YANA facility is an ideal spot for 12-step meeting. The building''s design, configuration, size, central location, parking and privacy make it a most desirable club facility. In fact, the YANA Club is the only sober clubhouse in southern Beaufort County - the next nearest facility is in the Town of Port Royal near Beaufort.
 
YANA is a 501c3 non profit organization managed by a nine-member, volunteer board of directors. The YANA Club is not affiliated with AA, NA  or any other 12-step group.  Nevertheless, YANA aims toward applying the spirit of those Traditions in its operational decisions. (See Twelve Traditions in section on Other Documents)
 
 
 

Background
Early Years of YANA Club
The YANA Club was established in 1985 to serve the growing number of recovering alcoholics that were moving to and visiting Hilton Head Island.
YANA received its 5013c status on June 12, 1987 and is currently registered with the South Carolina Secretary of State. 
 
Between 1985 and 2000, the YANA Club rented a second-floor office at  Mathews Drive shopping center. In the spring of 2000, the current YANA buildings at 107 Mathews Drive and 4 Oak Park Rd. were offered for sale by then owner, Grace Community Church. A sale price of $275 was agreed upon.
Since YANA had accumulated $100K in a building fund, that left $175K to be raised. A club fundraising drive was implemented, funds were donated by YANA members, and substantial  grants were made in our own community.  The necessary funds were raised by the September 2000 closing date; the deed is attached in the document portion of this profile.
 
In the early days, YANA held only a handful of meetings but has grown to hosting 36 weekly meetings, helping 800 and 1000 recovering people who attend a variety of 12-step groups. Plus, there are the hours in-between scheduled meetings where members meet for coffee, fellowship, celebrate birthdays, holidays or watch a major sporting event.
 
By-laws and Board Matters
 It is stated in the by-laws that the primary purpose of YANA is to provide a facility for 12-step meetings only. No other type of groups are allowed to meet here, and absolutely no alcohol or drugs are permitted on its premises.
 
A board of nine volunteers manage the fiscal and  operating functions of the club. Each board member servers two years with a maximum of two terms. Four officers include President, VP Operations, Treasurer and Secretary with five at-large Directors. All  board members are non-paid volunteers, all pay annual dues to YANA, and all  are members of a 12-step group.
 
Thirty different boards have managed YANA over its 30-year history, and all have been quite successful leaders. Our current board is comprised of some very talented people including an attorney, real estate agents, retail manager, business owner, construction managers and former alcohol and drug counselor, just to name a few!.
 
 
Impact
1. Reconfigured the main meeting room to make better use of available space and remodeled storage area to better meet group requirements.
2. Enlarged the small meeting room, which doubled the seating capacity.
3. Upgraded the audiovisual system, replacing obsolete project equipment with a big-screen smart TV.
4. Social Committee hosted eight major events on holidays and special occasions (e.g. Super Bowl) to promote fellowship.
5. Initiated a literature-purchase program to ensure ready access of recovery books pamphlets.
6. Worked closely with the Town of Hilton Head to improve the parking area, add bike racks, and correct street drainage problems around our property.
Needs
The YANA Board is currently addressing the issue listed in #1.
A Strategic Planning Committee (SPC) has  been formed to determine remodeling/ construction costs addressed in items, #2, 3, and 4.
 
1. New HVAC System in Literacy Center:  Most pressing is the need to replace an outdated HVAC system in a building owned by the YANA Club. This building is used by a non-profit group, the Literacy Center, which has made monthly contributions to YANA for the last six years.  Much of YANA's financial security depends upon these monthly payments, and in the spirit of being a good landlord, the YANA Board plans to replace the HVAC system at a cost of $7,000 in summer 2015.
 
2. Within five years, YANA will need to replace the roof, install a new HVAC system, duct work, and update the electrical wiring throughout the building.
 
3. The two bathrooms and front lobby will need to be updated in another five years, although they are currently in acceptable condition.
 
4. The building condition and size of the building used by the Literacy Center needs to addressed. It may be possible to add additional modular units to the existing structure to make it more attractive in the rental  market. Again, this option is being addressed by the SPC.
 
 
 
 
CEO/Executive Director Statement
The YANA Club is often the first place on Hilton Head that alcoholics, addicts and families call when looking for solutions to substance abuse. Doctors, courts, attorneys, psychologists and the local police also refer clients to AA  meetings at the YANA Club.
 
While the YANA Club is NOT an AA group, the YANA board does attempt to abide by  the Twelve Traditions of Alcoholics Anonymous. The principles of being "anonymous at the level of press, radio and film," and "not aligning itself with any religious sect, denomination or institution"  are principles that YANA board members adhere to. (please see the attached copy of AA's Twelve Traditions in the document section)
 
Since the YANA Club aims to adhere to the Twelve Traditions whenever possible, the Board does not have the advantage of promoting the YANA Club through traditional advertising methods. It does not post website pictures of parties, celebrations, nor does YANA highlight the success of any members or attendees. Consequently, many long-term residents do not even know what YANA is. One fellow said he "thought it was a Japanese restaurant!" We maintain a very low profile.
 
YANA has a basic, informational website and is listed in the Community Board of area papers. News about meetings is mainly spread through word of mouth, recommendations from the professional community, and 12-step service organizations.
 
The YANA Club's income relies primarily on club memberships and donations, contributions from group meetings, and monthly payments from the Literacy Group (as explained in Needs Statement#1.) YANA also earns interest income from our building fund at the Community Foundation of the Lowcountry. The Board hopes that listing YANA in the Giving Marketplace will encourage contributions from those donors  who are interested in 12-step recovery and alcohol/drug abuse.
 
Board Chair Statement
Meeting groups and attendees contributions make a little less than 1/3 of our annual income and go primarily to pay for meeting-related expenses (coffee, kitchen and bath supplies, cleaning, trash collection, etc.)  The annual membership fees from our 75 members is a significant help, but experience tells us that we cannot expect to increase much beyond our current level. Combined, these two income sources are not adequate to meet our facility-related expenses and steep insurance costs.
 
Consequently, payments from the Literacy Center are essential to making up the annual operating shortfall. We also benefit from Interest income from our building fund at the Community Foundation of the Lowcountry and an occasional large donation of a Life Membership or legacy bequest.
 
CEO/Executive Director/Board Comments
Thousands of AA clubhouses are stretched across the country, and Hilton Head has one of the nicest facilities around, as reported by our many visitors.  YANA has come a long way since renting that first dingy office space, with only a smattering of meetings to being the shining, "unofficial center of recovery"
 
Since YANA's beginnings in 1985, all the volunteer Boards have earnestly striven to maintain, improve, update, and enhance the YANA facility and to ensure that YANA remain a positive, responsible force in our community.
 
Most importantly,  members and attendees stand ready to aid the sick and suffering alcoholic or addict who walks through YANA doors.
 
Areas of Service
Area
Beaufort County
The YANA Club is considered the unofficial "center of recovery" on Hilton Head Island, where island residents and visitors congregate at meetings and social events. But it's also the most well-known clubhouse in the Lowcountry, where parties, social events, and AA district meetings meet regularly.

No other place in southern Beaufort County hosts 12-step meetings and social events for alcoholics and drug addicts. Without the presence of YANA, places for AA and NA meetings would be sorely limited to the few churches who offer their meeting rooms for 12-step meetings.
Board Chair
Board Chair Not Applicable
Company Affiliation Shared Responsibility Board Chair and Executive Director
Term Feb 2015 to Feb 2016
Email hhiguide@gmail.com
Board of Directors
NameAffiliation
Rick Bono construction
Sue DeLoach community volunteer
Charlie Fraser community volunteer
Mary Johnson community volunteer
Gordon Kaiser community volunteer
Kevin Kowal community volunteer
Dick Lowe community volunteer
Peter Rice community volunteer
Rosemary Smith Staples community volunteer
Board Demographics - Ethnicity
African American/Black 0
Asian American/Pacific Islander 0
Caucasian 8
Hispanic/Latino 1
Native American/American Indian 0
Board Demographics - Gender
Male 6
Female 3
Governance
Board Term Lengths 2
Board Term Limits 2
Board Meeting Attendance % 80%
Written Board Selection Criteria? No
Written Conflict of Interest Policy? No
Percentage Making Monetary Contributions 100%
Percentage Making In-Kind Contributions 100%
Number of Full Board Meetings Annually 12
Constituent Board Members
NameAffiliation
Ed Hughes attorney
Mr. David James retired builder
Standing Committees
Strategic Planning / Strategic Direction
Volunteer
Membership
Other Boards
The tables below contain information about other groups that advise this nonprofit on operations and projects.
Comments
1. Lack of on site management - YANA is open daily from 6:30 am to 9:30 pm but has no onsite management. In effect, the groups and members manage the meetings. They set up group discussions, make coffee, greet newcomers and host events. Between meetings, the clubhouse is often vacant or has few people, which encourages vagrants to enter/use the facility in colder months. This puts volunteers int he role as overseer, which is not always successful as people do not want to police others.
 
Despite the situation, there has been little vandalism at YANA over its 30 year lifespan. It is not a major problem, but one the Board has to contend with occasionally. The presence of a permanent caretaker would minimize or alleviate the issue. And it would be useful to the community for there to be a liaison to answer questions and raise public awareness about alcoholism and drug addiction.
 
2. Anonymity - While anonymity is the essential tradition that has made AA so successful, it also prevents advertising, social  media or online pictures as a way of promotion membership. We have to be quite understated in offering our services to the community.
As a 501c3, YANA is able to solicit outside funds and raise funds from grantors, businesses or donors.  But it requires the willingness of a person to raise funds for YANA - which means a member must break his or her anonymity. Some people are willing to do so but many prefer to keep their 12-step membership private. For the most part, solicitation and writing grants is done quietly by a few YANA members, who know people who are willing to donate to YANA.  I am also willing to apply for grants. It's something I have wanted to do for a while, but have not had the time.
 
3. The YANA building is a beautiful facility, but a flood or hurricane could destroy it beyond repair. Such an event would require rebuilding to current,  building standards at considerable expense. While YANA carries flood and wind/ hail insurance, there is a very high dedudtible.  The board is currently reviewing our insurance policies to minimize the possible risk if a major event was to occur.
 
4. Cost sharing with other non profit groups - While the relationship of cost-sharing with the Literacy Center has been very successful, the management is overseen by volunteer board members.. This has not been a problem in the past, as very competent members are involved with the board, but there could be a time when fewer members are available to perform this service.. Additionally, the Literacy building has limited space and YANA might have to remodel or enlarge it at considerable cost to be competitive.
Executive Director
Executive Director/CEO Rosemary Smith Staples
Experience
I have been active in the 12-step community since 1981 and a dues-paying member of  YANA  since 1993 when I moved here from Atlanta, GA. All together, I have served on the YANA Board for eight years, and this year marks my second term as president.
 
I am deeply committed to fostering the growth of 12-step meetings at YANA as I have witnessed thousands of lives convert from those of hopeless alcoholics to useful, happy and productive human beings.  Because alcohol and drug abuse is so prevalent in our community, it is vital to raise awareness that there is a simple solution to alcoholism found in 12-step meetings.
 
The current YANA Board consists of talented and energetic members. The Membership Committee and Strategic Planning Committee have both renewed their efforts in 2015 to grow the club. Preparing this presentation for the Giving Marketplace is an attempt to highlight YANA's successes and accomplishments in the donor community, while maintaining a low-public profile in accordance with AA's Twelfth Tradition of anonymity. I am also designing another membership brochure and revising the YANA website.
 
Regarding  my work, since moving to the island in 1993, I have written and published over 50 articles for the Hilton Head Monthly, Beaufort and Pink Magazines. During the late 1990's I researched, wrote and designed the Scholarship Directory for the Community Foundation of the Lowcountry, a handbook which is still distributed online to area high schools.
I am a part-time public speaker, tour guide and occasionally present performances of famous, historical women. I am an active volunteer and have taken both the  Master Naturalist and a Master Gardener courses of the Lowcountry.
 

 
 
 
 

Former Executive Director/CEOs
NameTerm
Mr. Paul Bailey Feb 2014 - Feb
Mr. Paul Burgess Feb 2013 - Feb
Staff
Full Time Staff 0
Part Time Staff 0
Volunteers 100
Contractors 0
Retention Rate 0%
Plans
Organization has a Strategic Plan? Yes
Date Strategic Plan Adopted July 2015
Years Strategic Plan Considers N/A
Organization has a Fundraising Plan? Under Development
Management Succession Plan? Yes
Organization Policy and Procedures Yes
Diversity Policy
Nondiscrimination Policy Yes
Whistleblower Policy No
Document Destruction Policy No
Directors and Officers Insurance Policy Yes
Programs
Description Provide meeting facilities for substance abuse programs. Attendance at such meetings average between 800 and 1,000 per week.
Budget 43885.00
Short Term Success
Long Term Success
Fiscal Year
Fiscal Year 2015
Projected Revenue $66,000.00
Projected Expenses $62,000.00
Spending Policy N/A
IRS Letter of Exemption
Detailed Financials
Expense Allocation
Fiscal Year201420132012
Program Expense$2,724$2,659$5,242
Administration Expense$62,473$63,517$53,082
Fundraising Expense------
Payments to Affiliates------
Total Revenue/Total Expenses0.621.071.38
Program Expense/Total Expenses4%4%9%
Fundraising Expense/Contributed Revenue0%0%0%
Assets and Liabilities
Fiscal Year201420132012
Total Assets$314,106$339,103$334,388
Current Assets$104,001$122,608$100,030
Long-Term Liabilities$0$0$0
Current Liabilities$0$0$0
Total Net Assets$314,106$339,103$334,388
Short Term Solvency
Fiscal Year201420132012
Current Ratio: Current Assets/Current Liabilities------
Long Term Solvency
Fiscal Year201420132012
Long-Term Liabilities/Total Assets0%0%0%
Top Funding Sources
Fiscal Year201420132012
Top Funding Source & Dollar Amount -- -- --
Second Highest Funding Source & Dollar Amount -- -- --
Third Highest Funding Source & Dollar Amount -- -- --
Capital Campaign
Currently in a Capital Campaign? No
State Charitable Solicitations Permit
Registration Yes Dec 2015
Comments
Organization Comments
Income.
In a sense, YANA group income has probably maxed out.  While meeting attendees make  contributions, 85% of the money collected goes to meet meeting-related expenses (coffee, kitchen and bath supplies, utilities, security, cleaning, trash collection, etc.)  Annual donations from our 75 members is a significant help, but experience tell us that number remains stable throughout time. The combined income from these two sources is not adequate to meet YANA facility-related expenses (insurance, maintenance, security, etc.).  
 
Individual and organizational donations, along with payments from the Literacy Volunteers for use of our modular building, are essential for making up the annual operating shortfall and contributions to our CFL building fund for future improvements.
Nonprofit THE YANA CLUB OF HILTON HEAD ISLAND INCORPORATED
Address Po Box 7691
Hilton Head, SC 299383113
Primary Phone (843) 681-9262
Contact Email yanahhi@gmail.com
CEO/Executive Director Rosemary Smith Staples
Board Chair Not Applicable
Board Chair Company Affiliation Shared Responsibility Board Chair and Executive Director
Year of Incorporation 1986